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Document Storage Tips

Secure Storage - Document Storage Tips

Every business needs to retain documents such as financial reports, client files, blue prints and legal documentation for prolonged periods.

After sometime these documents build up and eventually overflow filing cabinets, shelves and desks taking up valuable space in the office.

Mounds of paper cluttering working areas can make it difficult for you and employees to work effectively.

Cost effective and secure storage solution is to opt for off site document storage.Choosing a self storage facility you must ensure that the storage units and service are suitable to your needs.

Business archive requirements & storage solutions

Business archives generally include hardcopy documents with most of the documents are required to be kept in original format. Wear and tear, frequent use and conditions can damage these archives over time. If you plan on storing business documents, you need to ensure that the documents won’t be damaged.

Secure, clean and dry self storage units

Off site document storage is best stored in clean, dry, high security storage units that are conveniently located. You should be able to lock the unit you’re assigned yourself, and access to the unit should be limited to one or two trusted managers or employees.

Self - Storage facility services

Packing and organising files, documents and digital devices can be time consuming. Full services storage facilities such as Secure Storage in Kilkenny supply the appropriate shelved storage units, we offer long term document storage customers a free collection/delivery service (conditions apply). We also offer optional value-added products such as packing materials and independent courier service.

Flexible Storage Units

Business achieves come in all shapes and sizes, ranging from small amounts to vast. Your business will need to ensure that a self-storage facility can provide you with a space of a suitable size. While considering whether you require extra space so that you can add to the archive over time.

Tips for packing and storing business documents offsite

Flow these tips to help keep your business archives safe, and minimise the effort in packing, storing and retrieval when necessary.

  • Ensure all documents are dry and in good condition before placing them in self-storage; any moisture can result in the growth of mildew or mould.

  • Place fragile archives such as photos, or blueprints into durable plastic sleeves before to packing.

  • Pack Documents into sturdy, durable high quality bankers or archival boxes.

  • Label boxes clearly on all sides.

  • Organise and pack boxes according to the year or document type.


Secure Storage Kilkenny Specialise in Business and Document Storage offering clean, dry and secure storage units in a wide variety of sizes at competitive prices.

Get your quote today.


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